Grants are awarded as a reimbursement after the trip has taken place. If this request is approved, you will receive notifications as to whether you will receive the full or partial amount requested, and, upon notification, you may begin making travel arrangements through your department. Once the trip has taken place, your administrative coordinator will process the travel reimbursement and forward the completed TR to the Immersive Learning Office. We will then make arrangements to transfer the reimbursement amount to your department up to the amount you were rewarded. If your travel costs exceed the award amount, your department will absorb that cost.